Privacy Policy

Information collected

We may collect information you provide through the contact form, including your name, email address, organization, venue type, security requirement and message. We may also receive technical information such as browser type, device information, approximate location, referring page and interaction data when optional analytics are enabled. We do not ask for sensitive personal information through this website.

Purpose and lawful basis

Contact information is used to respond to an enquiry, understand its operational context and maintain a record of communications. Technical information may be used to operate, secure and improve the website. Where applicable, processing relies on consent, legitimate interests, contract steps or a legal obligation. The appropriate basis depends on the activity and applicable law.

Cookies and analytics

The site stores a cookie-consent choice in local storage. Optional analytics or functional technologies will only be used according to the choices available in the consent interface. See the Cookie Policy for categories, examples and browser controls.

Processors and disclosures

We may use hosting, form-handling, email, security, analytics or technical support providers. These providers process information only for relevant services and under appropriate arrangements where required. We do not sell contact-form information. We may disclose information where required by law, to protect rights or safety, or as part of a business transfer.

Retention and security

Contact enquiries are retained only as long as needed to respond, manage the relationship, meet legal requirements and resolve disputes. Retention periods vary by record type. We use reasonable administrative and technical safeguards, but no internet transmission or storage system can be guaranteed secure.

GDPR rights

Where the UK GDPR or EU GDPR applies, you may have rights to access, correction, deletion, restriction, objection, portability and withdrawal of consent. You may also complain to a supervisory authority. Rights are subject to legal conditions and exemptions.

CCPA/CPRA rights

Where applicable, California residents may have rights to know, correct, delete and opt out of certain sharing or sale activities. This site does not intentionally sell contact information. Requests will not receive discriminatory treatment. We may verify a request before acting.

International transfers

Service providers may process information in countries outside your residence. Where applicable, we use recognized transfer mechanisms or other lawful safeguards. Local privacy protections may differ.

Contact and requests

Send a privacy request to [email protected] or write to Meadows Social Venue Systems Ltd, 14 North Stand Way, Bristol BS1 4QH, United Kingdom. Include enough information to identify the request without sending unnecessary personal data. This policy may be updated when practices or legal requirements change.